The Meeting room seat utilization deep dive shows how well your meeting rooms fit the meetings that actually happen in them. It weighs the real number of people in a room against the number of seats it offers. So you can spot oversized rooms that lock up space without earning it. You will find the report in Insights under Deep dives. With
this evidence in hand, you can right-size your rooms based on facts, not hunches.
Note: This report needs people count sensors. Rooms without them will not show up, so every number reflects only your sensor-equipped rooms.
Meeting room seats occupied
The headline dial shows the average share of seats filled across all the rooms in use over the period. The bar chart beside it splits that average by day, or by week if you flip the Days and Weeks toggle. Only slots with at least one person are counted, so empty booked rooms never drag the figure down.
This view tracks seat efficiency over time. That makes it easy to see whether a change you made is working. For instance, you might have split a large room or turned a boardroom into smaller rooms.
Your performance explained
Three cards sum up the report at a glance. The first shows how many rooms carry people count data out of your total. The second repeats the average seats-filled rate, with a note on what a low value tends to mean. The third flags how often rooms ran below half full.
These cards give you the quick read on whether rooms are too big for the meetings held in them. You get that before you dig into the charts below.
Rooms included in this reportshows how many rooms carry people count data out of your total, for example 79 of 151. It tells you how much of your room set this report actually speaks for, so you know whether you are looking at the whole picture or a slice of it.Meeting room seats occupied on averagerepeats the headline fill rate, such as 63%. This is the average share of seats used while rooms are in use. A low value is a sign your rooms are bigger than the meetings held in them, which is a cue to look at right-sizing.Underutilized roomsshows how often rooms ran below half full. The higher this figure, the more time your rooms spent mostly empty while booked, which points straight at wasted space.
Meeting room seats occupied by floor
This chart shows the average seat fill rate for each floor. A marker tells you which floors have sensors fitted. Floors with low bars are in use but mostly empty, which wastes space and limits what is free for others.
Use it to find the floors with the weakest seat efficiency. Then you can target a redesign where it pays off most.
Capacity utilization per room size
For each room size, from one seat up to twenty seats and beyond, this chart shows how often rooms of that size were filled at each level, from a quarter full up to nearly packed. A toggle switches between the Ranges view and an Averages view.
This is the most useful chart in the report. When large rooms sit in the low bands while small rooms run full, you have a clear size mismatch. That is the hard proof you need to back a reshuffle of your rooms.
Number of seats occupied by room size
Each column in this grid is a room size, labelled with how many rooms fall in that group. Each row is a headcount. The deeper the colour, the more often that many people were in rooms of that size. Read as a whole, the cells reveal the real pattern for every room size.
This shows the true meeting behavior behind the averages. If a column of large rooms lights up at low headcounts, you can see how those rooms get used. You can also see which smaller size would have done the job.
Seat utilization table
The table lists every room with its seat count, its average headcount, and its seat fill rate. You can export it to CSV.
This is the room-by-room detail you need to build a clear business case. It shows which rooms are over- or under-filled against their stated size. It is ready to drop into an investment or a space-saving plan.
Behind the scenes
People count sensors are required — This report only covers rooms fitted with people-counting sensors, which are rarer than motion or presence sensors. When only some rooms have them, the tracked rooms may not stand in for your full set.
Only occupied slots count — The rate is measured only when at least one person is there, so it shows how well a room is used while in use. It does not catch rooms that were booked but never entered. For those, see the Meeting room no-shows report.
Seat and room use tell different stories — A room can be booked all day yet hold two people in ten seats. Read this report next to the Meeting room utilization report for the full picture.
Capacity comes from your setup, not the sensors — The seat count is the value set for each room in Mapiq. If chairs are removed without a matching update, the rates will be worked out against the wrong number.
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