The kiosk solution allows you to showcase the availability of not only the meeting rooms that are nearby, but also the availability of the meeting rooms of the entire building. However, some meeting rooms might not be ideal for ad hoc meetings (Auditoriums, Event spaces, etc). Mapiq Kiosk has the capability of excluding these type of meeting rooms from the highlighted list, only showing to the user the most important information needed about the suitable rooms.
Note: To access the Floor configuration a kiosk needs to be added first! We recommend setting your Map view prior to configuring rooms as well.
Room configuration
The room configuration gives you an overview of all the meeting rooms available in your building. You have full control of what rooms should be visible through the kiosk screen. In case a room has occupancy sources, like sensor- or booking data, this is indicated by the sensor and room booking icons adjacent to the room name.
Selecting available rooms
During this configuration you can select the rooms the kiosk should consider as an available option. Be mindful of your selection and how relevant rooms on different floors would be, especially if you're going to setup multiple kiosks screen across your office.
Click on the pencil icon next to Room configuration to open the Connected rooms overview.
Be default all rooms are selected. Through the checkboxes in front of the meeting rooms you can disable them from the list of available meeting rooms.
Click on the checkbox before All rooms to (un)check all rooms in one go. The same logic applies in selecting and deselecting complete floors.
Rooms, selected from the tree menu on the right, are highlighted blue on the map view.
Rooms can also directly be (de)selected through the map. Simply click on the room in the map to (de)select it.
Once satisfied with the selected rooms click on Next to continue.
Note: Even though the excluded rooms won't be highlighted on the map (With a marker or an availability color), information about them will still be shown if clicked on the map on the kiosk.
Tip: Since the meeting rooms availability is based on sensor data only (No booking data), it might be useful to exclude the bookable meeting rooms from the kiosk, to get the most accurate experience when checking for available rooms!
Setting rooms with priority
Now that you have selected the rooms you want to visualize on this specific kiosk, you can set rooms with priorities. A room with a priority should be rooms in close vicinity of the kiosk and should be suggested over rooms further away.
All the selected meeting rooms are selected in the list view. Select a room by checking the box in the list view.
You can also select the rooms directly from the map.
In contrast to selecting the available rooms in the previous section, rooms indicated blue on the map are not selected. A selected room with priority is indicated by a black meeting icon!
After you've selected all your priority rooms, finalize your configuration by clicking Save.
In the Kiosk setup overview you can see a short summary of the number of selected rooms and number of rooms with priority.
To save your changes click on Save & Publish. Closing this window by through the close button on the right top or the Cancel button discards your changes!
When prioritized rooms are configured, the kiosk content shown will be impacted by the (non-)availability of these rooms:
Prioritized rooms, when available, will always be shown on the top of the list.
The kiosk will auto-zoom on these rooms when available. The bigger the group of prioritized rooms is, a more zoomed out map will be shown, to include all the configured prioritized rooms. The smaller the group, a more zoomed in map will be shown.
If the prioritized rooms are not available, the kiosk will zoom out ton show other meeting rooms, and it will also suggest results on other floors.
Now that you've configured your rooms and assuming you have setup your Map view as well, the final step is to connect a physical device to the configured kiosk.
Reflecting building updates
Whenever updates are being made on the building, and these changes are published, then these changes are immediately available on the configured and installed kiosks. Meaning if you would add a meeting room to a floor, and this floor was added to your kiosk configuration, then new meeting room will be shown on the screen directly.
💬 Need More Help?
If you’d like extra assistance, reach out via the Messenger (question mark in the corner) and chat with our support team, or email us at [email protected].
We’re always ready to help! 😉