Mapiq allows you to create your building on a digital platform, including adding meeting rooms to your map. In this article, we'll go through exactly how to add a meeting room in different ways and how to remove them.
⚠️ The meeting room functionality slightly differs per subscription type. Depending on your active subscription, you can sync mailboxes to our hybrid meeting solution (Enterprise, Premium); other contracts (Starters, Mapiq Office Shifts - Legacy) do not have this possibility.
If you are uncertain about what is active for you or believe you are eligible for this functionality, please contact your Customer Success Manager.
Adding meeting rooms from the Buildings Overview
Enterprise, Premium Subscriptions
You can just select the building created to add the desired meeting rooms.
In the menu on the left, select "Meeting Rooms."
Click on "+ Add meeting room."
A new window opens up on the right side of the screen.
Enter the meeting room name.
Select the Room mailbox from the dropdown menu.
⚠️ To link a dedicated Room Mailbox to the room, the integration with your work calendar must be configured and activated.After pairing, you can add more information about the meeting room, such as where the room is used or what equipment you can find there.
To visualize the meeting room for your users easily, please also upload a photo of the meeting room.
You must repeat steps 1-8 to add more meeting rooms.
Starter, Office Shifts (Legacy) Subscriptions
You can just select the building created to add the desired meeting rooms.
In the menu on the left, select "Meeting Rooms."
Click on "+ Add meeting room."
A new window opens up on the right side of the screen.
Enter the meeting room name.
You can repeat steps 1-5 to add more meeting rooms.
Adding meeting rooms from the map editor
Enterprise, Premium Subscriptions
To create a new meeting room directly on the map, click, while in the map editor, click "Add room." If you already have meeting rooms created through the building set up, select them from the menu on the left side under Meeting Rooms.
After creating or selecting a room, you can directly start drawing in the meeting room. Drawing in a meeting room is identical to drawing in areas or floor outlines.
Same as with areas, on the screen's right side, you can set the meeting room properties. Room properties that can be set are:
Name of the meeting room.
The number of seats.
The room mailbox.
⚠️ If an email address was configured under your building setup, this is pre-filled. If the meeting room is newly created via the map editor, this will be empty. It is not mandatory to fill in an email address; however, by doing so, you allow for the room to be synced with one of our hybrid meeting solutions.
Set the rendering method to indicate if this is an "Enclosed" or "Open" meeting room.
Upload a photo to visualize the meeting room.
Define what the room is used for under "Activities."
Starter, Mapiq Office Shifts (Legacy) Subscriptions:
To create a new meeting room directly on the map, click, while in the map editor, click "Add room." If you already have meeting rooms designed through the building set up, select them from the menu on the left side under Meeting Rooms.
After creating or selecting a room, you can directly start drawing in the meeting room. Drawing in a meeting room is identical to drawing in areas or floor outlines.
Same as with areas, on the screen's right side, you can set the meeting room properties. Room properties that can be set are:
Name of the meeting room.
Set the rendering method to indicate if this is an "Enclosed" or "Open" meeting room.
Removing meeting rooms
Making adjustments within your building is very easy, and the same goes for removing meeting rooms already added to the map.
Follow these steps to remove meeting rooms:
Navigate to the meeting room you want to delete.
Select the room and press Delete meeting room at the bottom of the menu.
Confirm the deletion in the pop-up that appears.