Mapiq enables you to create and manage events at the office, and when integrated with your work calendar, it syncs and displays all your daily events and meetings. We understand that plans change and meeting locations may need to be adjusted after an event is created, so Mapiq allows you to add meeting rooms on the fly quickly.
You can add meeting rooms to your event(s) if you:
Have an active work calendar integration enabled for your organization.
Have synced your work calendar with Mapiq.
Are the organizer of the event.
How to add meeting rooms to Your Existing Event?
There are two ways to add a meeting room to your existing event. Both methods lead to the same room selection process, but the steps differ.
Use the
+ Add roomoption directly from your day overview.Select the event in the meeting room, and click
Add a roomin the event overview.
💡 If needed you can add multiple meeting rooms to a single meeting event. This is limited to the flow to add a meeting room through the meeting event.
Add a room to your meeting through the Day Overview
Open the day overview and find the meeting event you want to add a meeting room for.
On the event click on
+ Add room.
You're presented with the available meeting rooms based on availability (bookings and optionally occupancy data) and your active filters. In case you have an active Workday booking, your office will be preselected.
Select the room that fits your needs or play around with the filters to narrow down the most suitable room.
Select the room you want and it directly books the meeting room for your meeting.
Confirmation is given through meeting room name being visible in a green bar within in the event.
The meeting room tag (green bar) is only displayed when you have a workday in the office. Otherwise, it will say "1 Room" to indicate that a meeting room is booked for that meeting.
Add a room to your meeting through the meeting event
Open the day overview and find the meeting event you want to add a meeting room for.
Locate and click on the event you want to add a meeting room for.
It opens the meeting event, select
Add a room.
You're presented with the available meeting rooms based on availability (bookings and optionally occupancy data) and your active filters. In case you have an active Workday booking, your office will be preselected.
Select the room that fits your needs or play around with the filters to narrow down the most suitable room.
Confirmation is given with the event window by having the room add to the meeting.
Repeat steps 3, 4 and 5 to add more rooms if needed.
Deleting and editing meeting rooms of your event
It's possible to make adjustments to the meeting rooms within Mapiq. Deleting and editing are more or less identical as you'll need to remove your meeting room and follow the steps explained above, to add a meeting room to add a new meeting room. To delete a meeting room follow these steps.
Go to the Day Overview and the specific event you want to adjust.
Open the event you want to remove the meeting room for.
Opening the event show you all the meeting rooms linked to the meeting, to remove, click on the trash can icon behind the meeting room the remove it from the meeting event.
💬 Need More Help?
If you'd like some extra assistance, reach out via the Messenger (question mark in the corner) and chat with our support team, or send us an email at [email protected].
We're always ready to help! 😉