While Opening Days sets the default schedule for your building, Additional Closed Days allow you to close specific workplaces and workspaces on particular days or periods.
Setting up Additional Closed Days
The Additional Closed Days functionality allows you to close complete buildings or specific floors or areas. Define the necessary period and locations you want to close for bookings.
Additional Closed Days can go as deep as area level within the building hierarchy. Desks within the area can not be blocked individually. When you want to block the specific desk you either close of the complete area or make adjustments in the map of the building (follow the steps in the article Adding desks, under the Naming Desks and Blocking Bookings section).
To close your workplace or workspaces on certain days, follow these steps:
Click Edit on the right side of the Additional Closed Days section.
Adjust existing closed days or add a new one by clicking + Add Closed Day.
Select the desired date or period in the Date column using the calendar view. Choose a single day or a multi-day period.
Click Confirm to save the selected time frame for your closed days.
Define the workplace(s) or workspace(s) to close by clicking Edit Locations under the Location(s) column.
A multi-level overview of your building will appear. Unfold and check the desired building, floor, or area to close. You can also select All Buildings to close all buildings in your environment.
⚠️ Selections in Mapiq are represented through three distinct visual cues. A completed check mark signifies selecting a particular building, floor, or area. It is important to note that when a floor or area is selected, it automatically includes all the associated sub-floors and areas nested within it. A dash indicates a nested floor or area within the building has been earmarked for closure. On the other hand, an empty checkbox means that no selection has been made. Please remember to review your choices carefully to ensure accurate selections.
Once your day(s) and location(s) are set, provide a reason for closure in the Reason column.
Add clarification if needed in the Note column. These notes won't be visible to users.
Save your changes by clicking Save in the top right corner of the Additional Closed Days section.
If you're satisfied with your configuration, click Remove Bookings to publish the closed days and delete existing bookings.
⚠️ If bookings exist for the selected location and period, a calendar icon will appear next to the Edit Locations button. Hovering over this icon shows the number of shifts to be deleted when setting these days for closure.
⚠️ Note that no notifications will be sent to users whose bookings will be deleted. A notification system is under development, but for now, when closing buildings or areas, please inform your users about it to avoid confusion.
💬 Need More Help?
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