Buildings are ever-developing, office locations grow, schedules shift, and details change over time. To keep Mapiq in sync with these developments, you can update your building settings directly in the admin portal. This article walks you through how to do that.

Editing your building

To edit a building follow these steps to open the building menu:

Navigate to Buildings and select the building you want edit from the list.
On the Overview page click on the triple dots in the Building overview window.
Select Edit building .
A new window opens on the right of the Building overview page.

The sections below explain what setting you can edit and how to do so. Of course, you can also make multiple changes in one go and save them all together.

Building name

Click in the name field at the top of the side window.
Edit the name accordingly.
Click on Save changes .
The new changes put the building in a draft. For the name change to take effect in the employee app, publish the building.

Capacity

Click in the number field next to Capacity .
Set the desired capacity.
Click on Save changes .
The new changes put the building in a draft. For the name change to take effect in the employee app, publish the building.

Time zone

Click on the drop down menu under the section Time zone.
Select the desired time zone.
Click on Save changes .
The new changes put the building in a draft. For the name change to take effect in the employee app, publish the building.

Opening Days

Scroll to the Opening days section.
Select the days you want the office to be available to your employees. A black solid circle indicates that the building is open for that specific day of the week, a greyed out circle with a stripe through the day indicated a closed day.
Click on Save changes .
The new changes put the building in a draft. For the name change to take effect in the employee app, publish the building.

You can click on Schedule additional closed days to close the building or specific spaces within your office on specific dates. For example for the Christmas holidays.

Location

Scroll down to Location .
Click on the pencil icon to adjust the location.
You're presented with the address fields. Enter the new/correct address in the Address field and select the correct address from the suggested dropdown list.
After selecting the correct address, all other fields adjust accordingly.
Click on Save.
Click on Save changes .
The new changes put the building in a draft. For the name change to take effect in the employee app, publish the building.

Behind the scenes

Every change you make to a building is saved as a draft. It won't be visible to employees until you publish the building. This applies to all editable fields: name, capacity, time zone, opening days, and location.
The office capacity is based on the number of configured active workspaces in the building. It can only be manually overruled at building level if no capacity has been set at floor, area, or desk level. Otherwise, the building capacity is automatically calculated as the sum of all capacities set lower in the hierarchy.
You can make multiple changes in a single session and save them all together before publishing. This keeps your building setup consistent and avoids partial updates being visible to employees.
No additional add-ons are required to edit a building. Any administrator with access to the Buildings tab can perform these actions.

💬 Need More Help?

If you'd like some extra assistance, reach out via the Messenger (question mark in the corner) and chat with our support team, or send us an email at [email protected].

We're always ready to help! 😉

Addressing Issues & Conflicts

Reviewing & Publishing Your Building(s)

Create a Parking Lot

Navigating the Buildings tab

Creating a new building