With Mapiq's Here & Now feature, searching for available meeting spaces is a thing of the past. You can quickly find and book available rooms in your office by utilizing sensor and room booking information. The Here & Now page is split into two views, a list view of all available meeting rooms and a map view. Specific logic is implemented in the list view to visualize available rooms.
Applicable for
Since Here & Now is currently only relevant in combination with other functionalities, we have tied the visibility of the Here & Now tab to whether other functionalities are enabled.
The visibility of the Here & Now tab will stay the same once we add the map. This means the new Here & Now with the map will be available for all organizations that either have:
Only Hybrid Meetings (premium/enterprise)
Only Occupancy (add-on)
Both Occupancy and Hybrid Meetings
Room booking via Here & Now is only possible for bookable rooms, so that functionality is tied to Hybrid Meetings.
Occupancy Indicators
The Here & Now page uses data from room booking and sensor information. Indicators help visualize availability and the source used to determine room occupancy.
Icon | Description |
 | Data is provided through the O365 or Google connection based on the room booking information. Green indicates that the room is available. |
 |
Data is provided through a sensor available in the meeting room. Green means the sensor is not detecting anyone in the room. |
 |
Data is provided through both room booking and sensor information. This is the most accurate form of occupancy detection. |
Sensor occupancy will only be displayed on the Here & Now page if applicable to your environment. Three different situations are possible: room booking information only, sensor information only, or both room booking and sensor information.
The coloring of the occupancy indicators changes depending on the occupancy state provided by sensors or room booking data. With room booking data specifically, Mapiq uses an orange circle to illustrate that a booking is either close to starting or close to ending.
The Here & Now visualization for a meeting room is shown in the image below. The four different scenarios apply to a single meeting room at different times. The meeting room occupancy indicator will be visualized accordingly.
The overview below, accessible in app by selecting Learn more when opening the room information card (Book a room through Here & Now), give you a clear overview of all the different colors and associated statuses. In case an occupancy indicator is hidden, it means that this source is not available for the room.
Room Order Logic
The order of rooms displayed on the Here & Now page follows a specific logic:
Available rooms: These are rooms that are neither booked nor occupied.
Soon-to-be available rooms: Rooms that will become available soon and are currently unoccupied.
Upcoming bookings: Rooms with a booking that is about to start and are currently unoccupied.
Non-booked rooms: Rooms that are not booked but may be in use.
Occupied rooms: Rooms that are not reserved but are presently in use.
Rooms with unknown sensor status: Rooms that are not booked and for which the sensor status is unknown.
Ending bookings: Rooms for which the booking is about to end but are still occupied.
Ending bookings with unknown sensor status: Rooms for which the booking is about to end and the sensor status is unknown.
Upcoming bookings: Rooms for which the booking is about to start.
Occupied rooms with upcoming bookings: Rooms for which the booking is about to start are currently occupied.
Rooms with unknown sensor status and upcoming bookings: Rooms for which the booking is about to start and the sensor status is unknown.
Booked but available rooms: Rooms that are booked but currently available.
Rooms with unknown sensor status: Rooms for which the sensor status is unknown.
Unretrievable data: Rooms for which booking and occupancy data cannot be retrieved.
If multiple rooms have the same availability, the order is randomized. The following rooms will not be displayed:
Rooms marked as in use by the sensor.
Rooms that are both booked and currently in use.
Rooms that are solely booked.
Rooms that are booked but have an unknown sensor status.