At Mapiq, we’re not just about spaces; we’re about the experience they create. We’ve always been committed to transforming office days, envisioning workspaces that resonate with an individual’s tasks and preferences, ultimately enhancing collaboration, productivity, and employee satisfaction.
What is Workspace Occupancy?
Getting insights into the real-time status of workspaces (both areas and desks) can be the difference between a productive and a frustrating day. Through the insights of workspace occupancy, this transparency is at your fingertips, providing the following benefits:
Instant Visibility: Understand which desks are occupied, allowing you to choose where to sit or select the perfect space for your current activity. This ranges from quiet booths for deep work to areas buzzing with creativity and collaboration.
Amenities & Environment: Ensure you have the right tools and environment for your activity, whether it’s an ergonomic chair, dual screens, an adjustable desk, etc.
Community & Collaboration: Know where your team members are located or pinpoint a specific colleague, fostering collaboration and ensuring you’re surrounded by the right people.
Note: Workspace Occupancy is available for customers on a Premium or Enterprise Plan only, and it must be combined with the Occupancy Add-on for full value. Without workspace sensors, workspace availability will not be displayed.
If you’re uncertain whether this add-on is included in your package or wish to acquire it, please contact your Customer Success Manager.
Navigating In The Office
At Mapiq, we always try to ensure a consistent app experience. Therefore, finding the perfect areas or desks to work at gives you the same features and overall experience that you have when looking for meeting rooms. Moreover, you can search for both workspaces and meeting rooms in one place, with an easy way to switch between the two:
The Map View
This view displays a visual layout of the office, desk statuses, and workspace crowdedness indicators.
The List View
The List View provides an overview of workspace areas, showing availability from ‘not busy’ to ‘busy.’ The list also indicates where connections have made reservations:
Workspace Detail Page
Clicking on a specific workspace area (either from the list or on the map) reveals more information, such as location, status, and features (available equipment, type of activity, etc) of the selected workspace:
Understanding Area Availability
To ensure clarity regarding the general availability of workspace areas on the map, including desk statuses, we use color-coded map indicators:
Note: These icons change in real time. However, to see the most up-to-date state of the workspaces, be sure to refresh your browser tab.
Calculating Availability
We calculate which availability indicator to show based on the aggregated desk count and sensor readings using the following calculations:
🟢 Quiet: 0-20% of desks are occupied
🟡 Lively: 21-55% of desks are occupied
🟠 Busy: 56-95% of desks are occupied
🔴 Full: > 96% of desks are occupied
Note: In the case of people count sensors, the occupancy state can also be more than 100% since it is possible to have a higher number of people than the amount of desks in an area.
Below, you can find a more comprehensive explanation of the meaning of each indicator on the map:
Note: If over half of the sensors in an area malfunction and fail to transmit data for over 50% of the desks, the status of that workspace is marked as ‘no sensor data.’
Understanding Desk Availability
Desk availability on the map is calculated the same way as area availability. However, it provides specific information about individual desks:
Green: Available
Red: Occupied
Orange: Away (Please note: this status is not yet reflected in the app)
Gray: No data
These indicators are visible when you zoom in on the map to ensure clarity and prevent overlap. Zooming out consolidates the data, reverting to the general area availability indicators.
💬 Need More Help?
If you’d like extra assistance, reach out via the Messenger (question mark in the corner) and chat with our support team, or email us at [email protected].
We’re always ready to help! 😉