The Find page helps you easily navigate your building with an intuitive map and real-time room availability. By leveraging room occupancy, you can, ad-hoc, find a free meeting room in a matter of seconds. To ensure that the meeting room is yours and will not be occupied by your colleagues, you can quickly book a meeting room through the Find page.
Book a meeting room
The room selection is slightly different per used device. However, the same room details screen opens after selecting a room. Review the Navigating the Map in Find article for more info on device differences. The available rooms are visualized in the list view based on the occupancy data and active filters. You can review the articles Navigating the Map in Find and Room availability & order logic to understand what rooms are available to you and the order in which they are presented. To quickly book a meeting room, follow the steps below:
Open the
Findtab and select the room you want to book.A new window opens, showing all the room information available (e.g., room name, capacity, floor, building, availability (dependent on available occupancy source), suitable for, equipment, and the booking time and duration).
Now you have two options. You can review more booking details by clicking on
Booking detailsor directly book by pressingBook now.
When clicking on
Booking details, you are presented with the same view as creating a new meeting event (review our Schedule an event article). The information on location, date, starting time, and duration are summarized above, and you can enrich your event by adding a title, message, adding invitees, and creating an online event link in case of a hybrid meeting.Finalize your booking by pressing
Create event.
Created bookings are visible and adjustable under your Calendar in your day overview, the same place where all your events are presented.
Booking a meeting room in advance
The Find page is specifically designed to allow you to book an ad-hoc meeting room. More specifically, it displays, real-time, what rooms are available right now and allows you to directly book those available meeting rooms.
In case you are interested in making a booking in advance, you will need to schedule an event, similar to how you would create a meeting within Outlook or Google Calendar. Mapiq allows you to do this as well, but the steps to get there are slightly different.
Behind the scenes
Room booking via Find is only possible for bookable rooms, so that functionality is tied to Hybrid Meetings.
💬 Need More Help?
If you’d like extra assistance, reach out via the Messenger (question mark in the corner) and chat with our support team, or email us at [email protected].
We’re always ready to help! 😉