When is a office too busy, when is it quiet? Do you really have a undersupply of meeting rooms or are specific meeting rooms just very popular? These are the type of questions workplace leaders are facing on a frequent basis. Within Insights you can define targets and set your definition on what a healthy office should look like. In combination with properly set filters you can pinpoint problematic spaces and take action.
Setting your targets
Default values of targets are set upon first use of Insights. It is wise to look into the targets to set your own definition of what a healthy performance for your office would look like. You can set targets per individual report, as the data source and purpose of the report is different a different target is needed.
Targets are setup identical over the different reports. You set a lower- and upper threshold. Refer to the table below to understand what the data means if the average ends up below your lower-, within- or above your threshold.
Target | Below lower threshold | Within thresholds | Above upper threshold |
Building utilization | Your office is quiet | Your office is vibrant | Your office is busy |
Room availability | You have an oversupply on meeting rooms | You have a good balance of meeting room availability | You have a shortage of meeting rooms |
Targets can be set under the Performance overview of Your portfolio. The values set here will be stored and made persistent. Saving your targets here means that other admins will also have these targets as their default within Insights.
In the reports the target set is shown as an active filter. You can adjust the target within the filter to understand how a different target impacts your data. Note that even though the filter is adjustable and persistent, it will not be saved after signing out. There is a restore icon added to go back to the stored targets set under Performance >> Your Portfolio >> Targets.
Using filters
By using the filters smart, you can deep dive into the data with a purpose. Set specific periods, time windows and specify the weekdays you're interested in. General available filters on each report can be found in the table below.
Filter | Description |
Date range | Set a date range and understand the office performance over a specific period. The date range can be set with a maximum of a year, meaning you can dive into the whole of 2024, or 2025 but you are unable to compare data from January 2024 until March 2025. |
Days | Specify the weekdays you are interested in for your offices. Are your offices closed on the weekends? Exclude these days from the reports. |
Time | Set a time window in which is relevant for your portfolio. Remove time windows in which your office is closed, or exclude lunch time. |
Targets | Explained in the section above, used to indicate your definition of a properly operation office. By leveraging the targets you get an understanding of when an office is, for example, too busy. |
Note: when deep-diving into specific reports you can encounter additional filters possibilities. These are covered in the dedicated article of report. These views usually do adhere to the general set filters.
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