To get a better understanding on how and how frequent your meeting rooms are being used, you need to have data about your meeting room bookings. This report will dive deeper where your colleagues are sitting, when they are using meeting rooms and if the meeting rooms are being used with the standards set by the organization.

Available Filters

Filter	Selection Type	Description
Building	Single-select	Filter by specific or multiple buildings for more focused insights.
Floor	Multi-select	Filter Data by floor level. If a building is selected, the filter will apply to that floor.
Date	Multi-select	Determine the period for data evaluation, ranging from the beginning of the year to as far back as 2021.
Days	Multi-select	Define the days you want to see the data on. For example, only data from Mondays and Fridays.
Time	Range	Define the period you're interested in, such as excluding night or lunchtime.
Targets	Range	Explore the data based on custom targets, reset to return its default portfolio setting.

Overall performance

The overall performance shows you when your meeting rooms bookings were on target, shortage or oversupply. This is based on the targets you set for meeting room bookings. This section will give an overview when a lot of colleagues are making room bookings, which days are very busy and have meeting room scarcity and which days are quiet. This could be a good indication for planning in specific team days.

This data is shown on day level or on weekly level to give better insights per day but also on longer periods of time.

Overall Percentage booked

Overall percentage booked, this will show the percentage of meeting rooms that were occupied at the same time per day or week depending on the viewing level. This is indicated in the brown columns. The average peak is shown in the pink columns and the peak meeting room bookings percentage is shown with the red stripe.

Questions for this section: How are the percentages calculated and where are the 'targets' being set? who comes up with these targets.

When and where are meeting rooms in high demand?

This section will give a complete and clear overview of what the days are when the most meeting rooms are booked in the selected time frame. This gives you an idea when your employees are in the office to meet other colleagues or what day is less crowded to get some focus work done.

Booked rooms per floor

This graph gives a broad overview of how much the meeting rooms are used in your office. In this section all floors of your building are shown and it is possible to go directly to the Map section for every floor.

Which meeting rooms are in highest demand?

Booked rooms per size	This graphs shows the Meeting Room utilization data averages for every room capacity in your office.
Booked rooms per activity	This graph shows the Meeting Room Utilization data averages for every activity meeting rooms can be used.
Booked rooms per type of equipment	This graph shows the Meeting Room Utilization data averages for every amenity that a meeting rooms has. A meeting room can have more than one amenities.
Most/Least popular rooms	These graphs show the most popular and least popular meeting rooms in your office.

Factors that might impact you meeting room availability

This section gives additional context to your meeting room data for example how many meeting rooms there are in your office in comparison to the amount of employees. This section also shows the data of the building you are looking at in comparison to other buildings in your portfolio. Is this building up to standards compared to other buildings in your portfolio.

Note: Bookings in advance are more likely to result in no-shows than ad hoc bookings.

💬 Need More Help?

If you’d like extra assistance, reach out via the Messenger (question mark in the corner) and chat with our support team, or email us at [email protected].

Meeting room bookings report