Mapiq collects and processes data to enable workplace insights, bookings, and analytics. To help organizations stay compliant with internal policies and data protection regulations, Mapiq provides configurable data retention settings. These settings allow administrators to control how long different types of data are stored before they are automatically deleted or anonymized.
This article explains how data retention works in Mapiq, which data types are affected, and how to configure retention periods so they align with your organization’s privacy, compliance, and governance requirements.
Adjusting Data and Booking Retention Settings
Go to the admin portal https://www.admin.mapiq.com
Go to the
Settingssection of the Admin portal.You should now already be on the
Generalsection of theSettingspage, if not check the panel on the left hand side of the screen.Click on
Editin the top right corner of the first content block.Scroll down to adjust the Data and User retention settings.
Choosing who employees can see
One setting decides, for your whole organization, whose schedules and office locations employees can see in the app. Pick one of two options:
Option | What employees see |
Only their connections (default) | The schedules of their accepted connections, and of accepted members of groups they share. This is how Mapiq has always worked. |
All employees | The schedules of everyone in your organization, except guests. |
Only Subscription Owners and Subscription Administrators can change this setting. Other admin roles see it as read-only
Tip: There's no confirmation step, and Mapiq doesn't notify employees when you switch to All employees. Let your employees know before you make the change, so nobody is surprised that their desk is visible to everyone.
Behind the scenes
The amount of days selected in the time to retain booking data will also be applied to the booking history on app.mapiq.com.
💬 Need More Help?
If you'd like some extra assistance, reach out via the Messenger (question mark in the corner) and chat with our support team, or send us an email at [email protected].
We're always ready to help! 😉