Mapiq

As hybrid meetings become more commonplace, it's crucial to ensure clear communication about the format, be it fully remote, entirely in-person, or a mix of both. Mapiq's hybrid meeting solution and scheduling feature make organizing meetings easy and quick to see who will attend in person or remotely.

⚠️ To schedule an event using Mapiq, you must:

- Have an active work calendar integration enabled in your subscription.
- Sync your work calendar with Mapiq.
- Be the organizer of the event.

Click on the day you'd like to schedule a meeting to open your day overview.

In the overview, click "New event" to schedule a meeting.

Fill in the event details, including the title (mandatory), message (optional), attendees, and duration. Note that custom formatting and links are not supported.

Add attendees by selecting active connections, inviting colleagues not in your connections list, or adding external members via email addresses. Availability is checked upon adding users. Inviting active colleagues lets you see if they'll be in the office that day based on their booking information.

You can select a room for the event. Rooms can be suggested or added manually.

Check the "Create online meeting link" option to make the meeting an online event.

1. Click on the day you'd like to schedule a meeting to open your day overview.
2. In the overview, click "New event" to schedule a meeting.
3. Fill in the event details, including the title (mandatory), message (optional), attendees, and duration. Note that custom formatting and links are not supported.
4. Add attendees by selecting active connections, inviting colleagues not in your connections list, or adding external members via email addresses. Availability is checked upon adding users. Inviting active colleagues lets you see if they'll be in the office that day based on their booking information.
5. Set the meeting duration.
6. You can select a room for the event. Rooms can be suggested or added manually.
7. Check the "Create online meeting link" option to make the meeting an online event.

💡You can add multiple rooms to an event by following the same steps for each room.

Mapiq offers two ways to add meeting rooms: through suggestions or manual selection. Room suggestions are based on the following criteria:

The meeting room is registered in Mapiq by your organization's administrators.

The meeting room is available for the selected time slot.

The user booking the room can book within the building based on their location profile.

Future dates can be suggested (up to 14 days ahead, with a maximum of 10 suggestions).

- The meeting room is registered in Mapiq by your organization's administrators.
- The meeting room is available for the selected time slot.
- The user booking the room can book within the building based on their location profile.
- Future dates can be suggested (up to 14 days ahead, with a maximum of 10 suggestions).

To manually select a meeting room, click "Select a room." You can use Floor and Seats filters to find the perfect space.

⚠️Currently, Mapiq does not support changing or removing meeting rooms. We're working to improve this functionality in the future.

Scheduling a Meeting in Mapiq

Room Suggestions and Selection