As hybrid meetings become more common place, it's crucial to ensure clear communication about the format, be it fully remote, entirely in-person, or a mix of both. Mapiq's hybrid meeting solution and scheduling feature make organizing meetings easy and quick to see who will attend in person or remotely.
⚠️ To schedule an event using Mapiq, you must:
Have an active work calendar integration enabled in your subscription.
Sync your work calendar with Mapiq.
Be the organizer of the event.
Scheduling a Meeting in Mapiq
Click on the day you'd like to schedule a meeting to open your day overview.
In the overview, click + Add event to schedule a meeting.
Fill in the event details, including the title (mandatory), message (optional), attendees, and duration. Note that custom formatting and links are not supported.
Add attendees by selecting active connections, inviting colleagues not in your connections list, or adding external members via email addresses. Availability is checked upon adding users. Inviting active colleagues lets you see if they'll be in the office that day based on their booking information.
Set the meeting duration.
You can select and book a room for the event. Suitable rooms are suggested or can be added manually.
Check the "Create online meeting link" option to make the meeting an online event.
💡You can add multiple rooms can be booked for an event by following the same steps for each room.
Room Suggestions and Selection
Mapiq allows you to book a room when scheduling an event. As stated before, you have the option to select a room through the offered suggestions or by selecting it manually. Room suggestions are based on the following criteria:
The meeting room is registered in Mapiq by your organization's administrators.
The meeting room is available for the selected time slot.
The user booking the room can book within the building based on their location profile.
Future dates can be suggested (up to 14 days ahead, with a maximum of 10 suggestions).
To manually select a meeting room, click "Select a room." You can use Floor and Seats filters to find the perfect space.
Room booking suggestions are given up to 14 days in advance. However, when manually selecting a room, you can book the room as far ahead as allowed in your O365 or Google workspace tenant. The policies set there is what Mapiq adheres to.
⚠️Currently, Mapiq does not support changing or removing meeting rooms. We're working to improve this functionality in the future.
💬 Need More Help?
If you'd like some extra assistance, just reach out via the Messenger (question mark in the corner) and chat to our support team or send us an email at [email protected].
We're always ready to help! 😉