The Records table gives you one place to see what was planned and what actually happened in your offices on any given day. A record is one individual activity entry belonging to a person for a given day, representing either something planned or something that happened: a desk booking, parking, scheduled office days, and check-ins. These all show up together, grouped by person, with clear flags for whether reality matched the plan.
Whether you're checking today's attendance or chasing down a no-show, the Records table puts the full picture in front of you.
Applicable to
Access to the Records table depends on the admin role assigned to a user. So does the ability to delete records.
Role | View Records | Delete records |
Subscription Administrator | Yes | Yes |
Subscription Administrator Owner | Yes | Yes |
Building Administrator | Yes | Yes |
Booking Administrator | Yes | Yes |
Booking Assistant | Yes | Yes |
Booking Host | Yes | No |
Analytics Viewer | Yes | No |
Records
The different Records types are:
Scheduled office days.
Desk bookings.
Parking bookings.
Check-ins.
Dependent and related records
Not every record stands on its own. The Records table works out the connections automatically when you select records to delete.
Dependent records would be left without a parent by your deletion. Say a desk booking is linked to a scheduled office day. Delete that workday, and the desk booking loses its parent. Mapiq adds it to the deletion for you. You can't exclude these. If you proceed, they're removed too.
Related records are connected but keep a surviving parent outside your selection. Delete just a desk reservation, for example, and the linked workday stays active. A related parking record still has somewhere to belong. These show up in the delete panel with a count. You can choose to include them with a checkbox if the record is in the future. Past records are kept in the delete panel as read-only.
Group desk bookings follow the same logic, based on what you select. Select the organizer's reservation, and invitee reservations count as dependent. Select just one invitee's reservation instead, and the organizer's record and other invitees show up as related.
The delete panel also tells you how many people will be notified of the deletion, so you know the impact before you confirm.
💡Deleted reservations can always be retrieved, shown again in the table, and exported. Office day statuses are the exception: once deleted, they're gone for good, since they never claimed any official capacity.
Unified view per person
Records are grouped by person rather than listed as flat rows. Each person appears as a parent row showing their name and how many records they have for the day. Expand that row, and you see everything tied to them: a scheduled office day, a desk booking, a parking booking, and a check-in, all together.
This makes it easy to read someone's full day at a glance. It also makes bulk actions simpler. Selecting a parent row selects all of that person's dependent records in one go.
Summary counts
At the top of the page, four summary cards show the day's totals: check-ins, scheduled office days, desk bookings, and parking bookings. The desk and parking cards also break out the number of cancelled bookings. Apply a filter, and the cards update to show the filtered counts next to the overall day total, so you always know how your view compares to the full day.
Attendance flags
The Flag column tells you whether the reality matched the plan, not just the status of a reservation. There are five flags to know.
Attendance Flag | Description |
| Applies to desk bookings, parking bookings, and workdays. It means at least one check-in was recorded for that person that day, confirming the booking turned into a real visit. |
| Applies to desk bookings, parking bookings, and workdays. It appears when no check-in was recorded and more than an hour has passed since the record's effective start time. That one-hour buffer stops the flag from firing on someone who's just running late. The effective start time depends on the record type: |
| Applies to check-ins only. It means the person checked in and had a matching scheduled office day on record for that date. This is the normal pattern for employees who plan ahead |
| Also applies to check-ins only. It means the person checked in with no scheduled office day on record. This flag helps you spot unplanned attendance and employees who often skip scheduling. |
| Applies to desk and parking reservations cancelled on the same day as the reservation's start date. Hover over the flag to see the exact cancellation time. It's a useful signal for spotting last-minute cancellations that hurt availability |
💡
Check-in based flags only appear if your subscription has a check-in integration or active manual check-in. Without a registered check-in event, these flags are not applied.
Filtering, search, and export
The filter panel lets you narrow the table by record type (desk, parking, workday, check-in), status (booked, pending, cancelled, invitation-pending), flag, and location (floor, area, parking lot, or zone). You can also toggle whether cancelled and invitation-pending records show up at all.
Cancelled and pending records stay hidden by default to keep the view clean. One click brings them back, complete with who cancelled the record and when. The Flag column also marks last-minute cancellations directly.
The search bar covers person name, email, location name, and record type. Every active filter is encoded in the URL, so you can share a filtered view with a colleague just by copying the link.
You can export the current view as CSV or Excel, respecting your selected day and active filters. Export progress shows as a status ring in the top bar. Recent exports stay available from a quick-access widget, so you can grab them again without re-running the export. Anyone with view access can export, regardless of their delete permissions.
Record inspectors
Click any row to open a detail panel with information specific to that record type.
User inspector: the person's profile and all their records for the day.
Desk reservation inspector: booking details, desk location, status, attendance flag, related workday context, and invitees if it's a group booking.
Parking reservation inspector: booking details, parking location, status, and related workday context.
Workday inspector: scheduled office day details with linked desk and parking records.
Check-in inspector: the attendance record with its linked workday and booking context.
Every inspector also shows the record's history: when it was created, by whom, and if it was deleted, when and why. That history gives you what you need to investigate a question, or to spot patterns in last-minute cancellations and act on them.
💡The Records table is only accessible to the admin roles listed above. Roles without delete permission (i.e. Booking Host and Analytics Viewer) don't see the cancelation button at all.
Behind the scenes
The table covers a single day — Records are scoped to one day at a time, so reviewing a longer pattern currently means exporting and comparing across days.
Check-in flags need an active integration —
Checked-in,Not-seen,Scheduled, andUnexpectedonly appear when your subscription has a check-in integration or manual check-in in use.Office day deletions are permanent — Unlike bookings, deleted workday statuses can't be retrieved, shown again, or exported, since they never claimed any capacity.
Dependent records can't be excluded — If a record would be orphaned by your deletion, it's removed automatically and isn't optional.
Exports respect your active filters — Set your filters and date before exporting to avoid an unexpectedly large or incomplete file.
The delete button is disabled for past dates — This applies regardless of role, since past activity can't be changed.
💬 Need More Help?
If you'd like some extra assistance, reach out via the Messenger (question mark in the corner) and chat with our support team, or send us an email at [email protected].
We're always ready to help! 😉