Hybrid working is now the norm, but making the most of your office days takes more than just showing up. Mapiq gives you full control over how you plan your day, from indicating whether you're working remotely or at the office, to securing an actual desk or parking spot before you even arrive. But what's the difference between a workday booking and a workspace booking, and how do they relate to each other? Understanding how these booking types work together will help you get the most out of Mapiq. Whether you're splitting your day between home and the office, need a focused desk, or want to guarantee a parking spot, this article walks you through everything you need to know.
The different booking types
Mapiq currently uses three distinct booking types, each serving a specific purpose. Together, they make up your full office day plan. Each booking is recognizable within the table on the Bookings tab, refer to the table below.
Booking type | What it means | How is this reflected in app? |
Workday booking | Indicates your working status for the day (At the office, Remotely, or Not working) and which office you'll be at. Required before any other booking can be made. | A Workday is shown as an entry in the |
Workspace booking | Secures an actual spot to work from either a specific desk or a flexible area. Always tied to a workday booking at the office. | Combined with the workday booking in a single row in the |
Parking booking | Reserves a parking spot at the office for the full day. Requires a workday booking at an office with a parking lot configured. | Accessible via |
Office day policy
Administrators can configure workspace booking requirements per building, and this directly affects how workday and workspace bookings behave. If workspace booking is set to mandatory, employees must reserve a desk or area whenever they indicate they're working at the office, they cannot simply mark their presence without one. If set to optional, reserving a workspace is left to the employee's discretion.
Parking is not affected by the office day policy. Regardless of whether workspace bookings are mandatory or optional, a parking reservation is always an independent and optional action. It can be added to any workday booking at an office with a parking lot configured.
The relation between them
The workday booking is always the foundation. It is required before any other booking can be made, both workspace and parking bookings depend on it. Here is how they interact:
Workday and workspace bookings
A workspace booking is always linked to an existing workday booking. The two are connected, and their relationship depends on the office day policy:
Optional policy — A workday booking can exist on its own. Employees indicate they're coming to the office without needing to reserve a specific desk or area. A workspace booking is an additional step they can choose to take.
Mandatory policy — When workspace bookings are set to mandatory, employees must reserve a desk or area when booking a workday at the office. In the background, Mapiq creates both the workday and workspace booking in a single flow. The two are created simultaneously, but the workday booking always underlies the workspace booking.
Workday and parking bookings
A parking booking is always an optional and independent addition to a workday booking. It is never created automatically by the set office day policy. A parking booking can only be made if:
A workday booking exists at the office.
The selected office has an associated parking lot configured.
Deleting bookings
The impact of deleting a booking depends on which booking type you remove and which office day policy is active. The table below shows what gets deleted in each scenario.
Booking deleted | Policy | Workday deleted? | Workspace deleted? | Parking deleted? |
Workday | Optional or Mandatory | ✅ Yes | ✅ Yes (if exists) | ✅ Yes (if exists) |
Workspace | Mandatory | ✅ Yes | ✅ Yes | ✅ Yes (if exists) |
Workspace | Optional | ❌ No | ✅ Yes | ❌ No |
Parking | Optional or Mandatory | ❌ No | ❌ No | ✅ Yes |
When the office day policy is set to mandatory, a workspace booking cannot exist without a workday booking. Deleting the workspace booking therefore also removes the workday booking. As a result, any parking booking linked to that workday is deleted as well.
Changing offices
When you change the office on a workday or workspace booking, Mapiq removes the existing booking and creates a new one for the selected office. Any underlying bookings are impacted as a result. This also applies to parking, even if the new office is associated with the same parking lot, the parking booking is removed and needs to be recreated manually.
Timeslots
Mapiq supports timeslot bookings, giving you the flexibility to split your day between working from home and the office. For example, you can set a workday booking for the afternoon only, while the morning is marked as remote.
Workday & workspace timeslots
Within a single workday, you can create multiple workspace bookings as long as each one falls within the start and end time of that workday. This means you could book desk A in the morning and desk B in the afternoon, both within the same workday.
If you adjust the time window of your workday booking, the linked workspace bookings are affected. In particular, if you shorten your workday, any workspace booking that extends beyond the new time window must be adjusted to fit. A workspace booking cannot extend past the start or end time of its associated workday.
Parking and timeslots
Parking works differently. You can only have one parking booking per day, and it cannot be assigned a timeslot. This means it is not possible to book a parking spot at one office in the morning and a different office in the afternoon.
If you have a split workday across two locations, keep in mind that a parking spot can only be reserved at one of them.
Behind the scenes
A workday booking is always the foundation — both workspace and parking bookings require a workday booking to exist first.
Workspace and workday bookings share a row — they appear together in the
Bookingstab. Parking is accessible separately viaBookings > Parking spots.Deleting a workday booking removes all linked bookings — any associated workspace and parking bookings are deleted along with it.
Changing the office is a remove-and-create action — all underlying bookings, including parking, are impacted and need to be recreated manually.
Workspace bookings cannot extend beyond the workday time window — if you shorten your workday, linked workspace bookings must be adjusted to fit.
Timeslots are not supported for parking — a parking spot can only be reserved for the full day, not a partial window.
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