As employees are often looking for a specific type of workspace or specific amenities to be able to do their job efficiently, workspace leaders can now indicate for what type of activity a specific workspace is suitable for and which amenities are available where. So next time someone is looking for a workspace in a focus area with a height-adjustable desk and two screens, they will be able to find the most suitable workspace.
Areas vs. Desks
Activity types can only be added to areas, and amenities can be added to both areas and desks. When amenities are added to an area level, all desks in that specific area receive the same amenities. In case amenities are added on desk level, it is applicable for the whole desk island. Also, on desk level, there is a possibility to add the amenities to all desks in the area by selecting Apply to all desks in this area. More is to be shared in the steps below on how to add the activities and amenities.
In the app, the activity types are referred to as Suitable for, and amenities are referred to Desk amenities. Activity types can be added through the building tab, and the map editor, whereas desk amenities can only be added through the map editor.
Please refer to our Workspace typology overview article for an overview of the different activity types and desk amenities.
Adding Activity Types
Activity types can be added through the Buildings Tab or the Map Editor. The process is similar, but the specific steps for both methods slightly differ.
Building Tab
Adding activity types through the Buildings Tab can be accomplished by following these steps:
Sign in to the admin portal (https://admin.mapiq.com).
Go to Buildings >> Workspaces.
Select the area you would like to add the activity types to.
Select the relevant activity types under the section Suitable for and press Done.
When making changes to the building, the building has unpublished changes that need to be published for the end-users to see the activity types in the app.
Press Review & Publish >> Publish.
Map Editor
Activity types can also be added through the Map editor. If you also decide to add desk amenities, it is easier to do it from the map editor to avoid switching between the screens.
Follow the steps below:
Sign in to the admin portal (https://admin.mapiq.com).
Go to Buildings >> Workspaces.
Alternatively, you can get to the map editor by going to Buildings >> Overview and clicking on the existing floor plan on the floor you want to add activity types.
Click the map icon next to the area to open the floor plan.
Once the map editor is loaded, ensure you have selected the correct area (select from the list or click on the area on the map). The section Suitable for is visible in the menu on the right side of the screen. Select the activity types applicable to the area.
When making changes to the building, the building has unpublished changes that need to be published for the end-users to see the activity types in the app.
Press Review & Publish >> Publish.
⚠️ If you add more activity types for multiple areas, ensure you make all your changes before publishing. Repeat steps 2 - 4 before executing step 5. This applies to publishing through both the Building tab and the Map editor!
Adding Desk Amenities
Desk amenities are added through the floor plan directly. Desk amenities can be added to the whole area through two methods or to a single desk island.
Area Level
Desk amenities can be added on area level or when adding it through the desk islands. The process is similar, but the specific steps for both methods slightly differ.
Follow the steps below:
Sign in to the admin portal (https://admin.mapiq.com).
Go to Building >> Workspaces.
Alternatively, you can get to the map editor by going to Building >> Overview and clicking on the existing floor plan on the floor you want to add desk amenities.
Select the area you want to add the amenities to. Desk amenities can be added under the section Desk amenities in the menu on the right side.
Click on Done >> Review & Publish >> Publish to put the change live for your end-users.
Desk Island Level
Follow the steps below:
Sign in to the admin portal (https://admin.mapiq.com).
Go to Building >> Workspaces.
Alternatively, you can get to the map editor by going to Building >> Overview and clicking on the existing floor plan on the floor you want to add desk amenities.
Select the desk island you want to add the amenities to. Desk amenities can be added under the section Desk amenities in the menu on the right side.
Finalize by selecting Apple to all desks in this area >> Apply to enforce the amenities of the whole area.
Click on Done >> Review & Publish >> Publish to put the change live for your end-users.
Desk Island Amenities
Finally, you have the option to add amenities to specific desk islands. It is the most detailed level you can add amenities.
Follow the steps below to add the amenities on desk island level:
Sign in to the admin portal (https://admin.mapiq.com).
Go to Building >> Workspaces.
Alternatively, you can get to the map editor by going to Building >> Overview and clicking on the existing floor plan on the floor you want to add desk amenities.
Select the desk island you want to add the amenities to. Desk amenities can be added under the section Desk amenities in the menu on the right side.
Click on Done >> Review & Publish >> Publish to put the change live for your end-users.
⚠️ Once desk amenities are added per desk island, it is no longer possible to adjust them on area level, and the options are greyed out.
Selected amenities in the desk island are visualized by a bold border (Large monitor in the example below).
Changes to the Workspace
If an admin disables desk booking, the areas will inherit any configured desk amenities (and relation). The same applies if an admin later decides to enable desk booking, then any configured desk amenities will be applied to all desks within that area. The admin can then make exceptions or changes if needed. This can be extremely useful for bulk updates in the initial setup. Set all desk amenities applicable to all desks in the area before enabling desk booking. In doing so, you only have to address the individual desk islands with unique amenities afterward.
💬 Need More Help?
If you'd like some extra assistance with your setup, just reach out via the Messenger (questions mark in the corner) and chat to our support team or send us an email at [email protected].
We're always ready to help! 😉