With Mapiq, you can create a detailed digital representation of your building(s). To ensure your workspaces are utilized as intended, Mapiq offers the option to configure workspace policies per area: a way to indicate whether the area, desks are bookable, or intended for ad hoc usage. This allows you to streamline the usage of the different types of workspaces you have in your office. Additionally, it helps you gain an overview of which types of workspaces are most popular.
The Workspace Policy should not be confused with the Workspace Booking Policy. Please refer to our Workspace Booking Policy article for an explanation on making workspace booking mandatory or optional.
Workspace Policy overview
Mapiq offers three different Workspace Policy, find an overview of them in the table below.
Workspace Policy | Description |
Area booking | Area booking allows users to use any available desk in a workspace area, regardless of whether desks are drawn in. |
Desk booking | With Desk booking, the desks in an area are designated as Bookable desks. This requires desks to be drawn in on the map. |
Ad hoc usage | Ad hoc usage assigns all desks in an area to be for ad hoc usage only. They are not bookable, but will show up in the employee app as usable workspace areas. |
While not recommended, you can set a workspace policy to “Ad hoc usage” while “Mandatory workspace booking” is enabled for this building. Be aware that users must still book a workspace when booking an office day, reducing the impact made when introducing ad hoc workspaces.
To ensure the intended usage of a workplace is clear to the employee, the workspace policies are communicated towards the employee in several ways:
Employees can only select workspaces with Area booking and Desk booking when booking a workspace. They will see an overview of the workspaces intended for Ad hoc usage, but are unable to book them.
On Here & Now >> Workspaces and Here & Now >> Explore, employees can click a workspace area to get more information about the area. This information panel also shows the workspace policy. On the workspaces tab, employees can also filter on a specific workspace policy to ensure the place they are looking for best fits their needs.
How to set up workspace policies?
Workspace policies are configurable per workspace area. To adjust these, navigate to Buildings and select the building. Go to Workspaces to select the workplace of which you want to adjust the policy. You can either adjust this in the overview, or directly from the map editor.
Please refer to our Adding areas article for a more elaborate description on how to set up areas and their workspace policy.
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