Setting up external links that automatically populate with Mapiq data can significantly streamline your workflows and improve the user experience. Whether you're directing users to a Microsoft Form or sending out a pre-filled email, using data fields ensures that relevant information—like names or locations—is already in place when your users interact with the resource. Here’s how to set up a Microsoft Form that’s ready to receive Mapiq data.

Follow this guide step-by-step to get the correct data into your Form.

Before you can link a form to a service you first need to create a Service to link to.

You're now setup to create and link a Microsoft Form.

Start by building your Microsoft Form as you normally would. This form will serve as the destination for your users and needs to be structured to accept pre-filled data from Mapiq. Start here.

Once your form is ready, open it in Microsoft Forms.

Now, insert Mapiq data placeholders into the form fields. These placeholders will be replaced with actual data—like the user’s name or location—when the form is accessed.
To learn which data fields are available and how to use them effectively, check out our article on best practices for Mapiq data fields.

After adding the placeholders, click “Get Prefilled Link” again to generate the final URL.

You can also click “Run test” to preview the form before publishing it to your colleagues. This helps ensure everything is working as expected before going live.
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