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Editing your Building Information

Buildings are ever-developing, office locations grow, schedules shift, and details change over time. To keep Mapiq in sync with these developments, you can update your building settings directly in the admin portal. This article walks you through how to do that.

Editing your building

To edit a building follow these steps to open the building menu:

  1. Navigate to Buildings and select the building you want edit from the list.

  2. Click Continue editing.

  3. On the Overview page click on the triple dots in the Building overview window.

  4. Select Edit building .

  5. A new window opens on the right of the Building overview page.

The sections below explain what setting you can edit and how to do so. Of course, you can also make multiple changes in one go and save them all together.

Building name

  1. Click in the name field at the top of the side window.

  2. Edit the name accordingly.

  3. Click on Save changes .

  4. The new changes put the building in a draft. For the name change to take effect in the employee app, publish the building.

Capacity

  1. Click in the number field next to Capacity .

  2. Set the desired capacity.

  3. Click on Save changes .

  4. The new changes put the building in a draft. For the name change to take effect in the employee app, publish the building.

Time zone

  1. Click on the drop down menu under the section Time zone.

  2. Select the desired time zone.

  3. Click on Save changes .

  4. The new changes put the building in a draft. For the name change to take effect in the employee app, publish the building.

Opening Days

  1. Scroll to the Opening days section.

  2. Select the days you want the office to be available to your employees. A black solid circle indicates that the building is open for that specific day of the week, a greyed out circle with a stripe through the day indicated a closed day.

  3. Click on Save changes .

  4. The new changes put the building in a draft. For the name change to take effect in the employee app, publish the building.

You can click on Schedule additional closed days to close the building or specific spaces within your office on specific dates. For example for the Christmas holidays.

Location

  1. Scroll down to Location .

  2. Click on the pencil icon to adjust the location.

  3. You're presented with the address fields. Enter the new/correct address in the Address field and select the correct address from the suggested dropdown list.

  4. After selecting the correct address, all other fields adjust accordingly.

  5. Click on Save.

  6. Click on Save changes .

  7. The new changes put the building in a draft. For the name change to take effect in the employee app, publish the building.

Behind the scenes

  • Nothing is live until you publish — Every change you save lands in the building's draft and stays invisible to employees until you publish. This applies to all editable fields: name, capacity, time zone, opening days, and location.

  • The building status tells you where you stand — In the Buildings list, a building reads Current when everything is published, Draft when it holds unpublished changes, and Not published when it has never gone live. The number next to the status is how many changes are waiting.

  • Batching keeps your setup consistent — You can make several changes in one session and save them together before publishing, which avoids partial updates reaching employees.

  • Capacity is calculated from the hierarchy — Building capacity is the sum of all capacities set at floor, area, and desk level. You can only override it manually at building level when no capacity has been set lower down.

  • Review before you publish — Review & publish shows what changed, what is blocking you, and what publishing will do to live bookings and building services. Lowering capacity or changing opening days can affect existing reservations, so it is worth a look. Read Reviewing & Publishing Your Building(s) for the full walkthrough.

  • You can step back before publishing — Version history in the building model lets you discard the draft or restore it to a specific point. Once a version is published, it can no longer be rolled back. Read Using the Building Version History for the full walkthrough.

  • Your team shares one draft — A draft collects everyone's edits, so publishing also releases changes made by other admins, and discarding removes them.

  • No add-on needed, but rights are — Editing a building requires no add-on. You do need Building Admin rights or higher, such as Subscription Admin, for the buildings in your scope.

💬 Need More Help?

If you'd like some extra assistance, reach out via the Messenger (question mark in the corner) and chat with our support team, or send us an email at [email protected].

We're always ready to help! 😉

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